oliveaurora.org

MAYOR’S REPORT
March 26, 2007

PROJECTS:

Geauga Lake Sanitary Sewer
Letters to 20 property owners were sent regarding their inflow problems which are causing sewer line backup in Geauga Lake area. They have been asked to fix the problem within 90 days. The City will receive bids on April 12 for rehabilitation construction on the sanitary sewer line. Cost is estimated at $140,000.

Also, letters were sent to 78 property owners advising them of a reverse slope in their sanitary lateral. This can cause maintenance problems and could be a source of waste water inflow into the dwelling during storm events. We have recommended that a plumber examine the lateral and make necessary corrections.

Geauga Lake Storm Water
We received 17 engineering responses to our RFP. We have reduced this to four finalists, and interviews will be held soon. The project is titled Geauga Lake Phase III Storm Water. We are seeking an engineering solution.

South Chillicothe Road Pump Station Replacement
Sixteen technical proposals were received. There are seven finalists and interviews of the seven will be conducted this week.

Summerhill - Acadia Point Storm Water Project
The Acadia Point storm water proejct is progressing as the weather begins to break. The project is 60% complete. All pipe work including catch basins and manholes have been installed. The headwalls are complete except for the small headwall on Aurora-Hudson road.

The remaining work will be completed as the weather cooperates:

Acadia Point
1. Retention Basin
2. Curbs
3. Raise catch basin at 585 Acadia Point
4. Repair road right of way
5. Landscaping

East Acadia Point
1. Raise catch basin at 574 East Acadia Point
2. Install 24″ plug at old storm manhole
3. Replace 20′ of curb at 574 East Acadia Point
4. Complete mounding west side of 575 East Acadia Point
5. Repair road right of way
6. Landscaping

Aurora-Hudson Road
1. Retention basin
2. Install headwall on Aurora-Hudson
3. Complete mounding west side of Fairway#12 (off Brandon Circle)
4. Complete mounding on east side of Aurora-Hudson Road
5. Repair road right of way
6. Landscaping

Upon completion of all the work, Acadia Point, East and West, will be paved.

Weston Woods Sanitary Sewer Project
Hedgecliff Drive is complete and tied into the sewer line on West Parkway. As soon as it is tested, the three homes on Hedgecliff can tie their laterals into the sewer line.

We have connected a new manhole #1 on Riley Road with the sewer line on West Parkway. This is 127 feet of 8″ diameter ductile iron pipe inside a 16″ welded steel casing. We are moving West on Riley Road and have installed manholes 2, 3, 4, 5, and 788 feet of PVC (SDR 26) has been installed. Also, 9 wyes have been installed to the property owners ROW boundary and the property owners lateral will connect at this point.

Leighton School-Four Seasons-Walden Watershed

PROJECTS:

Geauga Lake Sanitary Sewer
Letters to 20 property owners were sent regarding their inflow problems which are causing sewer line backup in Geauga Lake area. They have been asked to fix the problem within 90 days. The City will receive bids on April 12 for rehabilitation construction on the sanitary sewer line. Cost is estimated at $140,000.

Also, letters were sent to 78 property owners advising them of a reverse slope in their sanitary lateral. This can cause maintenance problems and could be a source of waste water inflow into the dwelling during storm events. We have recommended that a plumber examine the lateral and make necessary corrections.

Geauga Lake Storm Water
We received 17 engineering responses to our RFP. We have reduced this to four finalists, and interviews will be held soon. The project is titled Geauga Lake Phase III Storm Water. We are seeking an engineering solution.

South Chillicothe Road Pump Station Replacement
Sixteen technical proposals were received. There are seven finalists and interviews of the seven will be conducted this week.

Summerhill - Acadia Point Storm Water Project
The Acadia Point storm water proejct is progressing as the weather begins to break. The project is 60% complete. All pipe work including catch basins and manholes have been installed. The headwalls are complete except for the small headwall on Aurora-Hudson road.

The remaining work will be completed as the weather cooperates:

Acadia Point
1. Retention Basin
2. Curbs
3. Raise catch basin at 585 Acadia Point
4. Repair road right of way
5. Landscaping

East Acadia Point
1. Raise catch basin at 574 East Acadia Point
2. Install 24″ plug at old storm manhole
3. Replace 20′ of curb at 574 East Acadia Point
4. Complete mounding west side of 575 East Acadia Point
5. Repair road right of way
6. Landscaping

Aurora-Hudson Road
1. Retention basin
2. Install headwall on Aurora-Hudson
3. Complete mounding west side of Fairway#12 (off Brandon Circle)
4. Complete mounding on east side of Aurora-Hudson Road
5. Repair road right of way
6. Landscaping

Upon completion of all the work, Acadia Point, East and West, will be paved.

Weston Woods Sanitary Sewer Project
Hedgecliff Drive is complete and tied into the sewer line on West Parkway. As soon as it is tested, the three homes on Hedgecliff can tie their laterals into the sewer line.

We have connected a new manhole #1 on Riley Road with the sewer line on West Parkway. This is 127 feet of 8″ diameter ductile iron pipe inside a 16″ welded steel casing. We are moving West on Riley Road and have installed manholes 2, 3, 4, 5, and 788 feet of PVC (SDR 26) has been installed. Also, 9 wyes have been installed to the property owners ROW boundary and the property owners lateral will connect at this point.

Leighton School-Four Seasons-Walden Watershed
We received five construction bids this past Friday. They range from $720,515 to $1,047,850. There may be a requirement of an additional alternate bid item (this may apply if conditions are found to require the alternate). This item ranges from $86,915 to $360,028. We expect to have a recommendation for the Finance Meeting on April 16.

Save Sunny Lake Park Committee Update
Bill Zawiski, committee advisor from the Ohio EPA, presented a preliminary report to the Save Sunny Lake Park Committee at the last meeting on Wednesday, March 14. The following recommendations were discussed with some changes to be made for the next meeting in May.
The overflow from the lake should be lowered by 12”.
Continued efforts to remove carp, grass carp, and bluegill in the lake should occur.
Watershed restoration efforts should be directed at the southern tributary to Sunny Lake.
The hydrologic model HEC-HMS should be rerun with the lake level adjusted to 1’ lower.
Monitoring should be conducted in 2008, 2010 and 2012 to document fish communities in the Aurora Branch at historic Ohio EPA upstream and downstream sites as related to Sunny Lake discharge. A simplified lake monitoring program should be developed.
Additional efforts should be directed at excluding the Canadian geese from Sunny Lake.
Evaluation of the restroom facilities at Sunny Lake Park boathouse should be done to determine the integrity and functional ability of the septic system serving the building.
Aurora City Schools should be encouraged to become an active partner in the restoration as it is a unique real-world educational opportunity for students.
The committee felt that other measures should be explored and implemented prior to lowering the lake level at this time to minimize the recreational and aesthetic impact on the lake. One of these measures includes creating carp-free zones at specified locations around the edge to promote vegetation growth to help with shoreline erosion, water quality and deter geese. Also increasing measures to remove the carp which could include electrofishing and draining the lake will be explored and implemented. The EPA will be dye-testing the restrooms once usage picks up to determine their impact on the lake water quality.
Overall, the phased approach to improving the lake is supported by all members of the committee and the EPA. The preliminary recommendations will be modified with committee suggestions for the next meeting in May.

MAYOR’S REPORT - 113-06
December 18, 2006

Townline Road
The Administration has met on two occasions with Mantua Township Trustees on the paving of Townline Road. On December 7, 2006, the Mantua Township Trustees convened and made a formal motion to jointly apply with Aurora for the Issue II project for the milling and paving of Townline Road which lies in both communities. The Township agrees to pay 50% ($166,350) of the total local share of $332,700 less any in kind contribution of ditching by the Township. The Total project is estimated at $572,700. A 10-year interest free loan will be requested at $150,000 along with a Grant of $98,000 for the May 2007 submittal and 2008 construction year. It is very important that the 50% of a local match between the two communities be achieved to be successful in the Issue II application.

The project consists of 7,373 feet of asphalt 20 feet wide plus 3 feet of berm on each side. Full depth repairs where needed will be completed, as well as drainage and ditching along the project. We will use a recycling technique to use the existing asphalt as a base milled into the new asphalt for a stable ODOT approved standard project.

McMaster-Carr - Good News
The City’s largest employer will occupy its new 300,000 square foot addition this month.

Income Tax Revenue
The City received its final 2006 payment of income taxes on December 14. The total revenue for 2006 is $9,244,475.

Treat Road Property
We have received a bid offer of $600,000 for the 14.1 acres of City property located on Treat Road. This is a good offer and legislation accepting the offer is on tonight agenda. I would appreciate Council’s suspension and approval.

IF the property and adjoining land can be developed similar to Tara at Barrington, it would benefit the City and Aurora Schools. First the $600,000, which would be deposited in the Capital Improvement Public Space Fund, sanitary sewer, water and impact fees of approximately $1,000,000, and real estate taxes $415,000 per year with $290,000 being the Aurora School’s portion, and $62,000 the City’s portion. TARA currently has five students in our school system; the cost for education is $7,000-$8,000 per student. There would also be revenues to the City in the form of income taxes.

Additional Project
The Administration is recommending an additional project to be added to the “Project Focus” for 2007. There are currently eight projects: 1)Highlands Sanitary Sewer 2)Summerhill-Acadia Point Watershed 3) Leighton-Four Seasons-Walden Watershed 4)Weston Woods Sanitary Sewer 5) E. Garfield Water Line Replacement 6)Geauga Lake Sanitary Sewer Problem (included in the proposed 2007 budget is $168,000 to fix the problem) 7)Cleveland Water 8)SAVE Sunny Lake Park and additionally 9)Geauga Lake Storm Sewer Phase III. I have requested Mr. Trew to prepare an RFP for the contracting with an outside engineering firm. The firm would perform the necessary work, using the FPS design of 2001, information gained since the design, review and consult with the COE and OEPA, and most importantly, residents. To prepare a design and construction plan to alleviate storm water concerns for a large portion of the residents in the Geauga Lake neighborhood.

We believe there will be a quantity of easements required for collection systems, catch basins, channel interceptors and other appurtenances to be located on private property. As I mentioned at the Finance Committee meeting on Monday, December 11, I request Council to consider the funding from the City’s 1998 Bond Reserve Fund up to $1,000,000 to underwrite a portion of the implementation. These funds would be available in December 2007. The Reserve Fund would retain the 43% of the outstanding Principle which is required by City Ordinance.

Save Sunny Lake Committee
The Save Sunny Lake Committee is scheduled to meet on January 10, 2007 at 6 p.m. With the assistance of the parks staff, water samples have been taken on 4 separate occasions according to the sampling plan that was approved by the committee earlier in the fall. These tests indicate a high level of nitrates and phosphorus in many locations in the lake and in the surrounding watershed. Committee members have also completed rankings on the impact and activity goals matrix with results to be reported at the next committee meeting. Bill Zawiski from the Ohio EPA is working with school teachers and students to conduct additional field research of the surrounding watershed.